1 Data protection at a glance

1.1 General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. Detailed information on the subject of data protection can be found in our privacy policy listed below this text.

1.2 Data collection on this website

1.2.1 Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. You can find the operator’s contact details in the section “Information about the responsible entity” in this privacy policy.

1.2.2 How do we collect your data?

Some of your data is collected when you provide it to us. This may, for example, include data that you enter into a contact form.

Other data is collected automatically or with your consent when you visit the website by our IT systems. This primarily includes technical data (e.g. internet browser, operating system, or the time the page was accessed). This data is collected automatically as soon as you enter this website.

1.2.3 What do we use your data for?

Some of the data is collected to ensure the website is provided without errors. Other data may be used to analyze your user behavior.

1.2.4 What rights do you have regarding your data?

You have the right at any time to receive, free of charge, information about the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you may withdraw this consent at any time with effect for the future. Furthermore, you have the right, under certain circumstances, to request the restriction of the processing of your personal data. You also have the right to lodge a complaint with the competent supervisory authority.

If you have any questions about this or other data protection matters, you can contact us at any time.

2 Hosting

We host the content of our website with the following provider:

2.1 External Hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the hosting provider(s). This may include, in particular, IP addresses, contact requests, metadata and communication data, contractual data, contact details, names, website access data, and other data generated via a website.

External hosting is carried out for the purpose of fulfilling contracts with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of a secure, fast, and efficient provision of our online services by a professional provider (Art. 6(1)(f) GDPR). Where appropriate consent has been obtained, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and Section 25(1) TTDSG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g. device fingerprinting) as defined by the TTDSG. Consent may be withdrawn at any time.

Our hosting provider(s) will process your data only to the extent necessary to fulfill their service obligations and will follow our instructions with regard to this data.

2.2 kyberio

The provider is kyberio GmbH, formerly Hostway Deutschland, Am Mittelfelde 29, D-30519 Hannover, Germany. When you visit our website, kyberio collects various log files, including your IP address. For details, please refer to kyberio’s privacy policy:
https://www.kyberio.com/datenschutz/

The use of kyberio is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring the most reliable presentation of our website. Where appropriate consent has been obtained, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and Section 25(1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g. device fingerprinting) as defined by the TDDDG. Consent may be withdrawn at any time.

2.2.1 Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law, which ensures that the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3 General information and mandatory information

3.1 data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various types of personal data are collected. Personal data is any information that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.

Please note that data transmission over the Internet (e.g. when communicating by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

3.2 Information about the responsible entity

The entity responsible for data processing on this website is:

Schröder + Heidler GmbH

Gewerbegebiet 7 D-09465 Sehmatal-Neudorf

Managing Director: Sahi Khader

Tel: +49 37342 8760 eMail: info@schroeder-heidler.de

The responsible entity is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).

3.3 data retention period

Unless a more specific retention period is stated within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or withdraw your consent to data processing, your data will be deleted unless we have other legally permissible reasons for retaining your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion will take place after these reasons no longer apply.

3.4 General information on the legal basis for data processing on this website

If you have given your consent to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, if special categories of data are processed in accordance with Art. 9(1) GDPR. In the event of explicit consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your end device (e.g. via device fingerprinting), data processing is additionally carried out on the basis of Section 25(1) TDDDG. Consent may be withdrawn at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, we process your data if this is necessary to fulfill a legal obligation on the basis of Art. 6(1)(c) GDPR. Data processing may also be carried out on the basis of our legitimate interest pursuant to Art. 6(1)(f) GDPR. Information on the relevant legal bases in each individual case is provided in the following sections of this privacy policy.

3.5 Data Protection Officer

You can reach our Data Protection Officer at +49 151 730 44 032 | datenschutz(at)schroeder-heidler.de.

3.6 Recipients of personal data

As part of our business activities, we cooperate with various external parties. In some cases, this also requires the transfer of personal data to these external parties. We only disclose personal data to external parties if this is necessary for the performance of a contract, if we are legally obliged to do so (e.g. disclosure of data to tax authorities), if we have a legitimate interest in the disclosure pursuant to Art. 6(1)(f) GDPR, or if another legal basis permits the data transfer. When using processors, we only pass on our customers’ personal data on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.

3.7 Withdrawal of your consent to data processing

Many data processing operations are only possible with your explicit consent. You may withdraw any consent you have already given at any time. The legality of the data processing carried out until the withdrawal remains unaffected by the withdrawal.

3.8 Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE LEGAL BASIS ON WHICH ANY PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING SERVES TO ESTABLISH, EXERCISE OR DEFEND LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING PURPOSES; THIS ALSO APPLIES TO PROFILING INSOfar AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).

3.9 Right to lodge a complaint with the competent supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work, or the place of the alleged violation. This right to lodge a complaint exists without prejudice to other administrative or judicial remedies. The supervisory authority responsible for us is:

The Saxon Data Protection and Transparency Commissioner

Maternistraße 17 01067 Dresden Tel.: 0351/85471-101 FAX: 0351/85471-109 eMail: post(a)sdtb.sachsen.de

3.10 Right to data portability

You have the right to receive the data that we process automatically on the basis of your consent or in fulfillment of a contract, either to yourself or to a third party, in a commonly used, machine-readable format. If you request the direct transfer of data to another controller, this will only be done insofar as it is technically feasible.

3.11 Information, rectification and erasure

Within the scope of the applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin and recipients, and the purpose of the data processing, and, if applicable, a right to rectification or erasure of this data. For this purpose, as well as for further questions on the subject of personal data, you may contact us at any time.

3.12 Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You may contact us at any time in this regard. The right to restriction of processing applies in the following cases:

• If you dispute the accuracy of your personal data stored by us, we will generally require time to verify this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data was/is unlawful, you may request the restriction of data processing instead of erasure.
  
• If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of the processing of your personal data instead of its erasure.
• If you have lodged an objection pursuant to Art. 21(1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, such data—apart from being stored—may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or to protect the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a Member State.

3.13 SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the website operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the change in the browser’s address line from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

3.14 Objection to advertising emails

We hereby object to the use of contact data published as part of the legal notice obligation for the purpose of sending unsolicited advertising and informational materials. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example by spam emails.

4 Data collection on this website

4.1 Cookies

Our website uses so-called “cookies.” Cookies are small data packets and do not cause any damage to your end device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (persistent cookies). Session cookies are automatically deleted at the end of your visit. Persistent cookies remain stored on your end device until you delete them yourself or they are automatically deleted by your web browser.

Cookies may originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party providers within websites (e.g. cookies used for processing payment services).

Cookies serve various functions. Many cookies are technically necessary, as certain website features would not function without them (e.g. the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies that are required to carry out the electronic communication process, to provide certain functions requested by you (e.g. for the shopping cart function), or to optimize the website (e.g. cookies for measuring the web audience) (necessary cookies) are stored on the basis of Art. 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technically error-free and optimized provision of its services. Where consent to the storage of cookies and comparable recognition technologies has been requested, processing is carried out exclusively on the basis of this consent (Art. 6(1)(a) GDPR and Section 25(1) TDDDG); consent may be withdrawn at any time.

You can configure your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when the browser is closed. If cookies are deactivated, the functionality of this website may be restricted.

You can find which cookies and services are used on this website in this privacy policy.

4.1.1 Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law, which ensures that the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

4.2 Server-Log-files

The provider of the website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:

• Browser type and browser version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP-Address

This data is not merged with other data sources.

The collection of this data is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of the website—for this purpose, server log files must be recorded. This data is stored for a period of 60 days and then deleted.

4.3 Inquiries by email, mail, telephone, or fax

If you contact us by email, post, telephone, or fax, your inquiry, including all personal data arising from it (name, request), will be stored and processed by us for the purpose of handling your request. We will not pass on this data without your consent.

The processing of this data is based on Art. 6(1)(b) GDPR, provided that your inquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of inquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), if this has been requested; consent may be withdrawn at any time.

The data you send to us via contact inquiries will remain with us until you request deletion, withdraw your consent to storage, or the purpose for data storage no longer applies (e.g. after your request has been fully processed). Mandatory statutory provisions—especially legal retention periods—remain unaffected.

5 Sczial Meda

5.1 Instagram

Icons (images of the social media platform logos with embedded links to our respective social media profiles) of the social network Instagram are integrated on this website. When you click on an icon, you will be redirected to the Instagram page. This is not a Like or Share button. The provider of the Instagram website is Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook/Instagram, the data collected when accessing the Instagram page is, however, also transferred to the USA and other third countries.

If you click on the Instagram icon provided on this website, a direct connection is established between your browser and the Instagram server. Instagram thereby receives information that you have visited this website with your IP address. Please note that, as the provider of this website, we have no knowledge of the content of the transmitted data or its use by Instagram.

If you click on the icon and are redirected to our Instagram page, personal data will be collected on our website and transmitted to Facebook or Instagram. In this respect, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, are jointly responsible for this data processing in accordance with Art. 26 GDPR.

The joint responsibility is limited exclusively to the collection of data and its transfer to Facebook or Instagram. The processing carried out by Facebook or Instagram after the transfer is not part of this joint responsibility. The obligations incumbent upon us jointly have been set out in an agreement on joint processing. You can find the wording of this agreement at: https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing data protection information when using the Facebook or Instagram tools or icon links and for the legally compliant implementation of the tools or links on our website. Facebook is responsible for the data security of Facebook and Instagram products. You may assert your data subject rights (e.g. requests for information) regarding the data processed by Facebook or Instagram directly with Facebook. If you assert your data subject rights with us, we are obliged to forward these to Facebook.

If you do not want Instagram to associate your visit to our Instagram page with your Instagram user account, please log out of your Instagram user account beforehand.

The transfer of data to the United States is based on the European Commission’s Standard Contractual Clauses (SCCs).

Details can be found here:

https://www.facebook.com/legal/EU_data_transfer_addendum, https://privacycenter.instagram.com/policy/ und https://de-de.facebook.com/help/566994660333381.

Further information can be found in Instagram’s privacy policy:
https://privacycenter.instagram.com/policy/

The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States. Any company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following link:

5.2 LinkedIn

Icons (images of the social media platform logos with embedded links to our respective social media profiles) of the social network LinkedIn are integrated on this website. When you click on an icon, you will be redirected to the LinkedIn page. This is not a Recommend or Share button. The provider of the LinkedIn website is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

If you click on the LinkedIn icon provided on this website, a direct connection is established between your browser and the LinkedIn server. LinkedIn thereby receives information that you have visited this website with your IP address. Please note that, as the provider of this website, we have no knowledge of the content of the transmitted data or its use by LinkedIn. Further information can be found in LinkedIn’s privacy policy at: https://www.linkedin.com/legal/privacy-policy.

If you do not want LinkedIn to associate your visit to our LinkedIn page with your LinkedIn user account, please log out of your LinkedIn user account.

The use of the LinkedIn icon with an embedded link to our LinkedIn page is based on Art. 6(1)(f) GDPR and Section 25(1) TDDDG. The website operator has a legitimate interest in achieving the widest possible visibility on social media.

The transfer of data to the United States is based on the European Commission’s Standard Contractual Clauses (SCCs).

Details can be found here:

Further information can be found in LinkedIn’s privacy policy at:
https://www.linkedin.com/legal/privacy-policy

The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States. Any company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/5448.

6 Our social media presence

This privacy policy applies to the following social media presences:

6.1 Data processing by social networks

We maintain publicly accessible profiles on social networks. The specific social networks we use are listed below.

Social networks such as Facebook, X, etc. can generally analyze your user behavior comprehensively when you visit their website or a website with integrated social media content (e.g. Like buttons or advertising banners). By visiting our social media presences, numerous data protection-relevant processing operations are triggered. In detail:

If you are logged into your social media account and visit our social media presence, the operator of the social media platform may associate this visit with your user account. However, your personal data may also be collected under certain circumstances even if you are not logged in or do not have an account with the respective social media platform. In this case, data collection may occur, for example, via cookies stored on your end device or by recording your IP address.

With the help of this data, the operators of the social media platforms can create user profiles in which your preferences and interests are stored. This allows interest-based advertising to be displayed to you both within and outside the respective social media presence. If you have an account with the respective social network, the interest-based advertising may be displayed on all devices on which you are or have been logged in.

Using this data, the operators of social media platforms can create user profiles in which your preferences and interests are stored. This enables interest-based advertising to be displayed to you both within and outside the respective social media presence. If you have an account with the respective social network, such interest-based advertising may be shown on all devices on which you are or have been logged in.

6.2 Legal basis

Our social media presence is intended to ensure the most comprehensive visibility on the internet. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR. The analysis processes initiated by social networks may be based on different legal grounds, which must be specified by the operators of the social networks (e.g. consent within the meaning of Art. 6(1)(a) GDPR).

6.3 Controller and exercise of rights

If you visit one of our social media presences (e.g. Facebook), we and the operator of the respective social media platform are jointly responsible for the data processing operations triggered during your visit. You may assert your rights (access, rectification, erasure, restriction of processing, data portability, and complaint) both against us and against the operator of the respective social media platform (e.g. Facebook).

Please note that, despite our joint responsibility with the social media platform operators, we do not have full control over the data processing operations carried out by these platforms. Our ability to influence such processes is largely determined by the corporate policies of the respective provider.

6.4 Data retention period

The data collected directly by us via the social media presence will be deleted from our systems as soon as you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies. Cookies stored on your end device remain there until you delete them. Mandatory statutory provisions—particularly retention periods—remain unaffected.

We have no influence over the retention period of your data that is stored by the operators of the social networks for their own purposes. For details, please refer directly to the operators of the social networks (e.g. in their privacy policies; see below).

6.5 Your rights

You have the right at any time to receive, free of charge, information about the origin, recipients, and purpose of your stored personal data. You also have the right to object, the right to data portability, and the right to lodge a complaint with the competent supervisory authority. Furthermore, you may request the rectification, blocking, erasure, and, under certain circumstances, the restriction of the processing of your personal data.

6.6 Social Networks in detail

6.6.1 Instagram

We maintain a profile on Instagram. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

The transfer of data to the United States is based on the European Commission’s Standard Contractual Clauses (SCCs).

Details can be found here:

https://privacycenter.instagram.com/policy/ und

For details on how they handle your personal data, please refer to Instagram’s privacy policy:

The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States. Any company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following link:

6.6.2 LinkedIn

We maintain a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

If you would like to disable LinkedIn advertising cookies, please use the following link:

The transfer of data to the United States is based on the European Commission’s Standard Contractual Clauses (SCCs).

Details can be found here:

https://www.linkedin.com/legal/l/dpa und

For details on how they handle your personal data, please refer to LinkedIn’s privacy policy:
https://www.linkedin.com/legal/privacy-policy

The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States. Any company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/5448.

7 Newsletter

7.1 Newsletter distribution to existing customers

If you order goods or services from us and provide your email address in the process, this email address may subsequently be used by us to send newsletters, provided that we inform you of this in advance. In such cases, the newsletter will only contain direct advertising for our own similar goods or services. You may unsubscribe from this newsletter at any time. For this purpose, a corresponding link is included in every newsletter. The legal basis for sending the newsletter in this case is Art. 6(1)(f) GDPR in conjunction with Section 7(3) UWG.

After you unsubscribe from the newsletter distribution list, your email address may be stored by us in a blacklist to prevent future mailings. The data in the blacklist is used solely for this purpose and is not combined with other data. This serves both your interest and our interest in complying with the legal requirements for sending newsletters (legitimate interest within the meaning of Art. 6(1)(f) GDPR). Storage in the blacklist is not time-limited. You may object to this storage if your interests outweigh our legitimate interest.

8 eCommerce and payment providers

8.1 Credit checks

In the case of a purchase on account or another payment method where we provide services in advance, we may carry out a credit check (scoring). For this purpose, we transmit the data you have entered (e.g. name, address, age, or bank details) to a credit agency. Based on this data, the probability of a payment default is determined. If the risk of default is excessive, we may refuse the respective payment method.

Credit checks are carried out on the basis of contract performance (Art. 6(1)(b) GDPR) as well as to prevent payment defaults (legitimate interest pursuant to Art. 6(1)(f) GDPR). Where consent has been obtained, the credit check is carried out on the basis of this consent (Art. 6(1)(a) GDPR); consent may be withdrawn at any time.

9 Audio and video conference

9.1 Data processing

We use, among other things, online conference tools to communicate with our customers. The specific tools we use are listed below. If you communicate with us via video or audio conference over the internet, your personal data will be collected and processed by us as well as by the provider of the respective conference tool.

The conference tools collect all data that you provide/use to utilize the tools (email address and/or your telephone number). Furthermore, the conference tools process the duration of the conference, the start and end (time) of participation in the conference, the number of participants, and other “context information” related to the communication process (metadata)

In addition, the provider of the tool processes all technical data required to handle the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.

If content is exchanged, uploaded, or otherwise made available within the tool, this content is also stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared while using the service.

Please note that we do not have full control over the data processing operations of the tools used. Our ability to influence these processes is largely determined by the corporate policies of the respective provider. Further information on data processing by the conference tools can be found in the privacy policies of the respective tools listed below this text.

9.2 Purpose and legal bases

The conference tools are used to communicate with prospective or existing contractual partners or to provide certain services to our customers (Art. 6(1)(b) GDPR). Furthermore, the use of these tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of Art. 6(1)(f) GDPR). Where consent has been obtained, the use of the respective tools is based on this consent; consent may be withdrawn at any time with effect for the future.

9.3 Data retention period

The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies. Cookies stored on your end device remain there until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence over the retention period of your data that is stored by the operators of the conference tools for their own purposes. For details, please refer directly to the operators of the conference tools.

9.4 Conference tools used

We use the following conference tools:

9.4.1 TeamViewer

We use TeamViewer. The provider is TeamViewer Germany GmbH, Jahnstr. 30, 73037 Göppingen, Germany. For details on data processing, please refer to TeamViewer’s privacy policy: https://www.teamviewer.com/de/datenschutzerklaerung/.

Data processing agreemen

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law, which ensures that the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

9.4.2 Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to Microsoft Teams’ privacy policy: https://privacy.microsoft.com/de-de/privacystatement.

The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the United States intended to ensure compliance with European data protection standards for data processing in the United States. Any company certified under the DPF commits to complying with these data protection standards. Further information can be obtained from the provider at the following link: https://www.dataprivacyframework.gov/participant/5780.

Data processing agreemen

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law, which ensures that the service provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

10 Own services

10.1 Handling of business cards

We receive access to the personal data you provide via your business card as part of the exchange of business cards. We use the information on your business card for the purposes of communication and follow-up after the initial contact. If you request during the conversation (exchange of business cards) that we send you information about our products and services, we will send you information about our company using the contact details on your business card. If no further exchange takes place, or if you do not respond to our contact and follow-up, we will delete your data (business card) within one year. You have the right at any time to request the deletion of your data—simply send us an informal email to datenschutz(a)schroeder-heidler.de.

10.2 Handling of applicant data

We offer you the opportunity to apply to us (e.g. by email, by post, or via an online application form). In the following, we inform you about the scope, purpose, and use of your personal data collected as part of the application process. We assure you that the collection, processing, and use of your data are carried out in accordance with applicable data protection law and all other legal provisions, and that your data will be treated with strict confidentiality.

10.2.1 Scope and purpose of data collection

If you submit an application to us, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is Section 26 BDSG under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general pre-contractual measures), and—if you have given your consent—Art. 6(1)(a) GDPR. Consent may be withdrawn at any time. Your personal data will be shared within our company only with persons who are involved in processing your application.

If the application is successful, the data you have submitted will be stored in our data processing systems on the basis of Section 26 BDSG and Art. 6(1)(b) GDPR for the purpose of carrying out the employment relationship.

10.2.2 Retention period of data

If we are unable to offer you a position, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months after the end of the application process (rejection or withdrawal of the application). The data will then be deleted and physical application documents destroyed. The retention serves, in particular, evidentiary purposes in the event of a legal dispute. If it is apparent that the data will be required after the expiry of the 6-month period (e.g. due to a pending or imminent legal dispute), deletion will only take place once the purpose for further retention no longer applies.

Longer retention may also take place if you have given your consent (Art. 6(1)(a) GDPR) or if statutory retention obligations prevent deletion.

10.2.3 Incusion in the applicant pool

If we are unable to offer you a position, there may be an option to include you in our applicant pool. In the event of inclusion, all documents and information from your application will be transferred to the applicant pool in order to contact you if suitable vacancies arise.

Inclusion in the applicant pool is carried out exclusively on the basis of your explicit consent (Art. 6(1)(a) GDPR). Providing this consent is voluntary and is not related to the ongoing application process. The data subject may withdraw their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no statutory retention obligations. The data in the applicant pool will be irrevocably deleted no later than two years after consent has been given.